I'm trying to write a memo thanking our support staff for help duirng the year please help?

my boss has asked me to write a memo to porters/canteen staff, photocopying staff etc thanking them for the work they did for us during the year and I am having trouble wording it. some help would be great. thanks|||A few general guidelines would help.


Try to keep it to a page.


Acknowledge the various positions, preferably individually with a line as to why they're important.


If something beyond thanks (which is good) is available--such as a party at the end of the year or a discount on something or whatever, mention that at the close.





I'm not sure what line of work you're in, but if you can explain why the staff was so important to any special projects, that could be good as well.





Let's say you do conference work and had some major events there this past year and the photocopying was something that included the presenters who managed to not have enough copies with them or found something at the last minute they needed done. You could say something like:





Our photocopying staff's dedication and flexibility made it possible for us to assist Conference X in being successful. When they discovered they were short 100 copies of a handout, our staff was able to deliver what they needed in under an hour without failing to deliver on other tasks they were committed to. This made everyone look good and provided a major benefit for the attendees as well.





In other words, when thanking folks, instead of a generic thanks for a good job, if you can be specific, it shows you were paying attention and also can't be just sent out at any old job, any year.





If there are a lot of staff categories, etc. the memo may need to be longer. I think if you think what YOU would like to be appreciated for, it will help you understand what you'd want written up for general distribution.|||In a long run. You'll need to learn and practice how to write by yourself. Costco has a book that shows all types of correspondence for every situation that calls for writing. You could copy from it and by change few words and makes it as your own personal note or letters. That might be a fastest way and a good start to learn to write. Good luck and soon you'll be enjoy writing so much that you can even stop. Have fun!